Attendance Service Privacy Notice

This notice describes how Raginis Kitchen Khhadyam processes information when authorised employees use the KHHADYAM internal WhatsApp attendance and payroll service. It is separate from the privacy policy for the public KHHADYAM website.

Effective date: 11 October 2026 · Last updated: 11 October 2026

1. Who operates the service

The service is operated by Raginis Kitchen Khhadyam, a registered partnership firm based in Pune, Maharashtra, India, under the customer-facing brand KHHADYAM (“we”, “us” or “our”). It is used for internal workforce attendance and related payroll administration.

2. Information processed

Depending on how the service is used, we may process:

• employee details entered by an authorised employer or administrator, such as name and registered mobile or WhatsApp number;
• the sender's WhatsApp number and the content of attendance commands or replies needed to process a request, such as IN or OUT;
• attendance dates and times, shift duration, recorded work duration, overtime, shortfalls, and related attendance, approval, or payroll records;
• service responses and administrative notifications related to attendance actions; and
• location coordinates and accuracy information only if the employer has enabled GPS verification and the employee shares their current location for that purpose. GPS verification is configurable and is disabled by default in the current service configuration.

3. How information is obtained

Information may be entered by the employer or administrator, sent by an employee through WhatsApp, generated when attendance events are recorded, or received through the WhatsApp/Meta messaging infrastructure used to deliver the service.

4. Purposes of use

We use this information to identify authorised employees, record and verify attendance, calculate working hours and overtime, support attendance corrections and early-release approvals, prepare attendance reports and payroll-related calculations, send attendance confirmations, maintain service security, troubleshoot issues, and meet applicable business or legal obligations.

5. Who may receive or access information

Attendance information is intended for authorised KHHADYAM employer and administrative use. It may be processed by our hosting provider and by Meta/WhatsApp as necessary to run the messaging integration. Those providers process information under their own terms and privacy policies. We do not sell employee attendance information.

6. Storage, retention and security

Attendance records are stored in the KHHADYAM attendance system on a hosted server. We keep records for as long as reasonably necessary to manage attendance and payroll, maintain appropriate business records, resolve disputes, and meet applicable requirements. Retention periods may differ by record type. We use reasonable technical and organisational measures to help protect information; no internet transmission or storage system can be guaranteed to be completely secure.

7. Employee requests and corrections

If you believe an attendance record is inaccurate, or you have a question about information processed by this service, contact your KHHADYAM employer or authorised administrator. You can also contact the business using the contact details below. We may need to verify your identity before acting on a request.

8. WhatsApp and Meta

This service uses WhatsApp messaging technology and Meta's WhatsApp Business Platform to exchange attendance messages. Meta and WhatsApp may process account, message, delivery, device, and related information according to their own policies. This notice describes KHHADYAM's handling of information in connection with the attendance service; it does not replace Meta's or WhatsApp's own privacy notices.

9. Changes to this notice

We may update this notice if the attendance service or its data practices change. We will publish the latest version at this URL and communicate material changes to affected employees through appropriate business channels.

10. Contact